You'd be hard-pressed to find a school that doesn't feel stretched thin today, or any day. It's in the nature of schools to always want to do more and provide better for those they serve. Whether your institution is large or small, well-funded or not, it seems budgets are never big enough to accommodate all the things we wish we could give to our district or campus.
So when external event requests come in, it's easy to understand why many schools are guarded or hesitant at the least. Like it or not, events held on school grounds are a burden on resources. While we want to increase community engagement and welcome citizens into our facilities, we can't ignore that community use of these facilities comes at a cost. When we host events, we're not just allowing community members to use school space. We're also saying yes to the planning and preparation required, support and custodial staff overtime, damage liability, and the usage of energy, equipment and technology.
Without a plan for cost recovery, the dent in your resources can make events feel like a big loss. But, many schools across the country are making peace with community facility use thanks to developing programs that keep everyone happy — and don't hurt the budget.
Want to know more? Dive deeper into cost recovery and successful facility scheduling in our 5 Operational Management Trends to Know for 2018 e-book.