A need to keep employees safe and adhere to relevant safety regulations is universal for maintenance departments, but the exact circumstances differ for companies according to their sector. Mining, for example, is so unique that it follows its own U.S. government administrative branch, called MSHA. Just as compliance varies for organizations, so to does the means to comply. Spreadsheets or paper may still be the common management method. For other companies, custom databases may be the preferred system.
For manufacturers, mining companies, data centers, distributors and others, the best option may be to look towards the maintenance system of record: a modern CMMS.
The following are a few of the industry-specific challenges that can present themselves to safety officers and occupational health and safety specialists. Every field possesses its own unique characteristics, and not all are equal.
In general, regulatory bodies tend to look for the same things: Companies that follow rules appropriately and save detailed records to prove these activities are taking place. As advanced systems for asset and facility data as well as hubs for communication across an enterprise, CMMS with compliance-related features is a must.
Modern CMMS deployments have the potential to revolutionize both maintenance and safety departments. Companies that are currently cobbling together operational frameworks from multiple systems and processes, with unclear communication or logging of activities, can immediately gain transparency and efficiency from a new CMMS deployment. When that CMMS comes equipped with safety and compliance can get the same kind of boost.
From conducting audits to overseeing drills and maintaining meticulous records, safety and compliance are specifically addressed in conjunction with overall asset, equipment, and facility maintenance, using the same data that powers other functions such as work order generation, reporting, and spare parts management.
The record-keeping power of a modern CMMS is significant, which is why it makes perfect sense to handle safety functions through this solution. Keeping a single source of data is a great operational practice for any kind of maintenance department. When the subject in question is the safety of employees and compliance with related regulations, there is ample reason to put the CMMS to work for both the maintenance and safety functions.