So, you’ve made the big decision: to move to a new CMMS (computerized maintenance management system). And you want to make sure you’re making the change as seamlessly and easily as possible.
The good news for you is that we’ve helped clients do this over the past 20+ years, and we have some tips and tricks up our sleeve to help prepare you and your data for what’s next.
If you are undergoing a digital transformation leaving paper behind or migrating from a legacy CMMS, this post will help you make the most out of your data.
Don’t trap yourself into thinking you need you need to move data that is unreliable. Doing that serves little purpose to future you, and it’s not something you would want to show a regulator. Make an archive of your old data or hold on to a backup and use it as a reference, not as the foundation to your new system. While this sounds like it will be more work, you will be happier with the outcome in the long term. This starts with setting standards for your new system.
The good news is that this sounds harder than it is.
Here are some things to consider to help you lay the foundation for a successful roll-out of your new CMMS.
Get 4 tips for getting buy-in with new technology within your team.
Give yourself permission to start fresh. Take the time to prioritize what you need to keep, what can be archived, based on what you use on a daily basis. Think through your preventive maintenance program and what will be used there. Plan ahead and consider your ideal future state so you don’t just start where you are leaving off with your old system.
This is your chance to completely evaluate your program and make changes for the better.
Plan out your calendar based on capacity and ability for shutdown and parts.
All the steps outlined above become infinitely easier when you have someone you trust walking you through them. That’s why it’s important to partner with a CMMS provider who is trusted and tested. Choose wisely and you will be set up for success for years to come.