Assessment: What's Your Efficiency Ranking? Take a few minutes to see

Your Industry:

How to Properly Inspect & Maintain Your Vehicles

Mary Beth Ormiston
  • Jul 07, 2020
  • 3 minute read

Maintaining your vehicles is important to not only prioritize safety for all passengers, but also to extend the vehicle’s life.

Some things to think about:

  • Drivers should be familiar with their vehicle whether it is car, bus or truck.
  • All vehicles should comply with a state’s vehicles inspection requirements. Insurance documents should be available in all vehicles.
  • Drivers should pass a driving test before driving a vehicle, demonstrating they are familiar with all functions of the vehicle. 

Simplifying the inspection process

Inspecting your vehicle is similar to what a pilot does before taking off. The pilot examines the outside of the plane before entering the cockpit where a pre-flight check occurs. The same is true when preparing your vehicle.

We provide a platform to easily schedule preventive/scheduled maintenance work orders through our work and asset management system, Asset EssentialsTM. All vehicles can be entered into the system to track preventive maintenance and work orders that need to be completed, such as:

  • Oil changes
  • Routine brake checks
  • Tire maintenance tasks
  • Checks of replaceable parts such as air filter, hoses, belts, wiper blades and batteries
  • Checks on tire alignment


By using Assets Essentials, all tasks can be listed out to provide consistency and peace of mind around maintenance and safety.


Completing a visual inspection

The next step before driving your vehicle is to do a visual inspection of your vehicle before driving with people in your vehicle. Examine your tires. Check tire pressure, as underinflated tires can decrease fuel efficiency and increase risk of damage in the case of a blowout. While looking at your vehicle, also examine the tread of your tires, as worn tires can slip on wet roads. Check all mirrors from outside to make sure they are properly attached to the vehicle.

After you’ve completed an exterior examination of your vehicle, it’s time to turn to the interior. Before taking any trip, it’s important to check the fuel gauge to make sure there is enough fuel for your route. Another thing to check is the oil gauge to make sure the oil level is appropriate.  Next, test to see if the windshield fluid is working in case of bad weather. Check all mirrors to make sure they are appropriately adjusted to minimize blind spots. And of course, make sure your seat belt is intact and functional. After starting the vehicle, check to see if the brakes, steering, lights and other safety systems are working.

If you’re in a cold-weather climate, prepare the vehicle with a shovel and a blanket. All vehicles should include a full first aid kit and a flashlight. Jumper cables and spare tire(s) (based on the vehicle) are recommended.

Each vehicle should to have a vehicle maintenance schedule and log that is kept up to date. There are many different templates available within a maintenance management system.

For other information on vehicle maintenance, you can go to or reach out to us at Dude Solutions.

Interested in learning about how our software works for you?

Or want to ask a question?

Contact Us
  • prev
    4 minute read

    Diversity at The Dude: Braden Witt

  • next
    5 minute read

    Dude Solutions Launches Hues of Dude Resource Group on Juneteenth