Meetings — You either love them or you hate them. And long meetings... no one likes those.
The good news is that we have an idea for a meeting that will be fast, productive and informational.
We've taken all that we've seen about how to make meetings work well and put it into practice with these tips for the 15 minute, stand-up meeting.
So, here's what you need to know.
Here's what the focus of your stand-up meeting will be:
Remember — you only have 15 minutes, so you must focus on getting to the core of projects, issues and successes. This meeting setup will help keep you on track, as opposed to you pushing an agenda on anyone.
Keep in mind that the 15 minute stand-up meeting is not the following:
Again, this meeting can help you focus your time on positivity and productivity.
This will vary by department and your unique needs, but the standard is twice a week (suggested for Monday and Thursday). Put a 15-minute time slot on your team's calendar to recur every few weeks so you can prioritize the meeting moving forward.
Keep in mind that large departments may split stand-ups between teams, if necessary. For example, maybe you need a specific stand-up for the refurb team or the reactive maintenance team, or maybe you can divide meetings by certain shifts. Make sure it's efficient for your team members however you slice it.
Stick to the following subjects and you'll find that your meetings are short yet information-packed.
Examples of this could be Safety, Resident Satisfaction, Proper Work Processes, Personal Improvement, and Campus Improvement. Ask for examples on how the team can incorporate the learning into their daily routines.
Take a look back at the team's performance and discuss the highs and lows, including:
Don't forget to share the good parts of the week and highlight your team's work at this all-hands meeting.
Make this meeting a safe space to share challenges that need attention.
Wrap everything up by ensuring everyone understands the high points of the meeting.
The manager's role is as facilitator not as tyrant, and it's important to make sure that all voices are heard. Make this meeting productive for all parties by creating an environment that encourages dialogue and new ideas.
Some additional tips to help things go smoothly:
Now go and schedule your 15 minute stand-up meeting or encourage your team leader to do so. It's a simple way to open the lines of communication within your team on a regular basis.