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When searching for software, it’s important to determine which specific benefits you want to get out of it. Here are the top four features that manufacturers look for in a CMMS.

When you’re on the search for a computerized maintenance management system, just typing “CMMS” into Google only returns a dizzying list of options. A CMMS (computerized maintenance management system) is a worthwhile investment for any manufacturer, but it’s still an investment. Therefore, it’s important to get some additional guidance while you’re in the purchasing process.

This is not to say that every CMMS is expensive; in fact, most maintenance software vendors offer systems at an affordable monthly fee, particularly those that are software-as-a-service (SaaS) or cloud-based. In addition, you can typically configure the features included rather than just choosing a pre-built solution. When choosing a CMMS, it’s important to figure out ROI in all aspects.

How Do You Want to Improve Your Maintenance Operations?

When searching for software, it’s important to determine which specific benefits you want to get out of it. In one CMMS report, we analyzed hundreds of interactions with those who call Software Advice for CMMS, and the top-requested features are shown below:

Top Requested CMMS Features

We can see that preventive maintenance is the clear winner, with asset and work order management close behind. That gives us an idea of what these buyers are looking to do with software, but we can get more detailed. So what do companies want to do with these features?

1. Track assets across multiple locations

For those with multiple facilities, or with rolling assets like trucks, a manual method of tracking machinery won’t cut it. Maintenance managers want to keep an eye of all assets on one screen so that nothing is lost and work orders can be assigned to nearby technicians for a quicker response.

Associated CMMS feature: Dashboard that lists assets by location, asset management

2. Maximize machine availability

Maintenance teams need to keep assets running at peak performance as long as possible. For many companies, preventive maintenance is done on a calendar-based schedule; grease the bearings every month, replace filters every three weeks, etc. Using software, organizations can improve time-based maintenance by analyzing historical data to see exactly when a particular asset should be repaired, saving time and extending the useful life of the machine.

Associated CMMS feature: Preventive maintenance scheduling, work order management, reporting

3. Reduce maintenance costs

This is a major part of the maintenance team’s job, and simply using software can go a long way. One specific way this can be achieved is by moving toward a predictive maintenance strategy, which allows CMMS users to enter real-time condition data from an asset to determine when a problem is likely to occur. Alternatively, with the right connections, a CMMS can stream real-time condition information and automatically create and assign a work order when the asset shows signs of a potential failure. This greatly reduces the number of regular PMs needed and offers a wealth of data to analyze further, thus reducing maintenance costs.

Associated CMMS feature: Predictive maintenance

4. Minimize spare parts inventory costs

As yet another place a CMMS can save money, inventory management gives users the tools to optimize the number of parts a department needs to order and can automatically change inventory levels based on parts used for work orders. Users can set specific maximum and minimum inventory levels and receive alerts when numbers dip too low or high.

Associated CMMS feature: Inventory management

The CMMS for You

The features listed above can serve as guidelines, but ultimately the right CMMS for your team is one that fits your unique needs. To discover more about the CMMS selection process, check out our whitepaper.

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