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I’m the collective knowledge embodied in all of you, our SchoolDude clients! You are more than just dudes and dudettes. You are valued members of the SchoolDude team. As for me, I’m your mascot! I represent the collection of experiences and knowledge that you, our clients have gained in managing their institution’s operations. I’m a symbol that ensures that the knowledge will be shared with those who will follow you. The symbol of keeping the faith, staying the course, and never ever quitting.
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Think of community use of your facilities as an event planner would handle banquets or weddings. Provide great customer service, make sure facilities are spotless, set proper expectations for users. And show up to make sure nothing happens that could potentially harm not only your facilities but also participants.
In Part 4 of our 5-part blog series we took a look at how some of our top facility usage clients developed their fee structure and how to set a proper invoicing process in place. In this final blog we’ll touch on the last two cost recovery implementation steps.
The largest and most quantifiable costs from community event use stem from custodial labor charges. However, this presence is important. Having a custodian on-site during events reduces damage to property and equipment and protects the district.
According to Agua Fria Union High School District in Arizona, most users understand this requirement after an explanation of the potential damage that could occur if facilities were left open and unsupervised.
When reviewing the benefits of cost recovery and all that encompasses facility use, consider creating a team to help with the decision making.
Douglas County School District in Colorado put together a “System Improvement Team” for this purpose. Commissioned by the superintendent and composed of administrators, the operations director, custodial management and the district’s athletic director, the group evaluated the district’s processes and policies. After studying several other districts to look for implementation ideas, they made a case to establish a centralized policy and eventually raised their rates.
Still have questions? Check out our datasheet or sign up for a demo to learn more.
Find out who's streamlined their community use by allowing users to submit event requests online.