Return to Previous Page
Recently, a question was emailed to me that is a common one:
“Awhile back I had sat in on a web conference you did for a district on PMDirect [
SchoolDude’s preventive maintenance software] where you had gone through a kind of “Quick Start” scenario…the things to focus on when first building your PMDirect program. Would you have any documentation (other than what’s included in “Help”) or some tips you could share? Thanks.”
Stellar question! Here's the way I've seen some schools approach this:
If you use PMDirect, here are my personal tips:
"Get in what you can fit in"
It takes months for some teams to get used to new routines while they're dealing with their busy days, so don't overwhelm them. You can create a schedule now, but say it doesn't start until a few months down the road.
Set a Monthly Goal to Add More
Start with a few PMs this month, new ones next month, new ones the next month, and so on. Stay focused on what the techs can accomplish. The best PM programs are marathons, not sprints, but the victory is always sweet with reduced emergencies and stats to prove your department's current state.
Use PM Templates
(available via Step 7). It copies data that you can modify and you can create your own templates.
Don't create Templates and then create Schedules
You can create a schedule for a first building and save it as a template to use for other buildings. It's a much easier approach to save time and thinking!
Don't wait to start PMDirect schedules to have specific equipment!!
Just because you can be detailed, doesn't mean you have to be
If the techs know what to do and what to take with them, skip some of the steps in a PM schedule. You can always modify a schedule later on for new people or situations.
If you over-think, you over-delay, then you're right back where you started: over-worked. Keep it simple and grow it.
Have you seen any successes or have tips of your own? Please share your story in the comments below.